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Wild Acres Meeting Notes
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Next Meeting
Time: Aug 30th, 2003 at 10:00 AM
Place: Camp Miller
please post your suggestions/comments on the discussion board
Annual Spring General Membership Meeting
Camp Miller
May 24, 2003
Vice President Robert McKnight called the meeting to order at 10:10am.
There were no minutes taken from the fall meeting as there was such a
small number of attendees.
Pine County Sheriff, Mark Mansavage was the guest speaker. He spoke
about ATV laws, the staffing of deputies, the new handgun law and
the increase of meth labs in Pine County. He also mentioned the
over-crowding of the jail and that about half of all prisoners there
are those arrested waiting trial for meth related charges.
There was some discussion about passes and that we are having cars
towed this year that do not display passes.
Discussion about the trash cans at the beach and Rush boat launch.
Phil Hadamek has been taking care of that last year and this year.
We will need a volunteer to do that work next year. It was further
discussed that it usually means one trash bag from each container once
a week. Phil will leave the cans he placed there as a contribution
to the continued effort of keeping our common properties clean, safe
and fun.
Bob McKnight talked about the covenant being expired and the ongoing
work of writing new bylaws. He will have the current version on the
web site in a couple of days.
The Board of Directors will continue work on the bylaws over the
summer and will be open for discussion at the Fall open Board meeting
to be held on August 30th.
Discussion continued some about ATVs and trashy lots. There was also
discussion about refocusing the crime watch for our area.
Kent Helseth, our current President of record has moved and
though it was hoped he would be back, that is uncertain and his position
is open for election at this meeting.
Anyone wanting to see something added should contact the new
Secretary, Jim Ash.
Discussion about our clean-up day and those coming up in Pine County
and Windemere Township. The days set up in Pine County and in
Windemere Township will be able to take more types of junk and trash
than we will be able to do.
A question came up about a new dock at the beach for next year.
We will look into the cost of that project.
There is trash in the water at Rush near and around the dock. When
the weather warms up, we hope to have some volunteers to go in there
and drag some of that out of the water.
There was also question about the shallow boat landing on Sturgeon.
It's tough to keep that open and the cost of having it dug out seemed
high for as much sand has swept back in there.
A call went out for volunteers for several projects - maintenance,
bookkeeper, trash, etc. There were no volunteers that signed up.
The treasurer's report was given. Some clarification was asked for
regarding the maintenance amount spent. Joan Wells moved that the
report be accepted, Phil Hadamek seconded the motion and it was passed
unanimously.
Elections
President. No one was nominated nor came forward. This position
will need to be filled by appointment by the Board of Directors.
Secretary - Jim Ash is the new Secretary.
Two Board members at large: Kent Smith and Gregg Anderson.
There was a motion to adjourn by Steve Cook and seconded by Philip
Cornish. The motion was unanimously approved.
Terry Valentine, Interum Secretary
Spring Meeting, May 25, 2002.
Bill Widman, the Association President, called the meeting to order at 10:00 am.
The Secretary's report was read and accepted.
The Treasurer's report was read and accepted.
Ongoing/Old Business
INSURANCE - Bob Valentine gave us a short update on shopping for a new insurance carrier. He and some of the other Board members had done some shopping around upon finding that our current liability insurance covers
only guests on our common properties, and not injury or property damage to Association members who are the owners of this property. He had contacted another company that has a better rate for better coverage and would like to change carriers. No motion was made nor votes taken on this issue.
PROJECTS - Bob McKnight gave an update on the projects we have completed and need to look at for the coming months.
Rush Landing - docks are in pretty decent shape, and concrete has been added to the landing, allowing it to be much more usable.
Sturgeon Landing - has been dug out. There was mention made once again that this is not a safe area for swimming. We will be adding signs to reinforce.
Beach - The beach area should be dug out as well, but would require DNR approval.
Bob McKnight has been talking with them off and on for the past couple years. They have given verbal approval, only to withdraw when we get close to doing the work. He has received only one bid in on the job at roughly $2700. There was a motion to approve this project at a cost of $3000 or less, pending DNR approval and availability of funds. The motion was seconded and approved.
The other costly project in the beach area is our tunnel. It is eroding around the sides. It was recommended that a large tree be removed and have the sides of the tunnel braced. Bob estimated the cost of this job to be approximately $6700 based on some loose estimates. There was a motion to approve this project at a cost of $1000 or less. The motion was seconded and approved.
We will need to complete some maintenance on the fencing that runs along 46 above the beach once the tunnel project is complete.
The Association is looking for a Maintenance person, someone who could be called upon to take care of miscellaneous tasks that come up. The position pays $10/hour.
Phil Hadammek will continue to empty the trash container at the beach, and is planning to add a second at Rush Lake.
We want to keep our common properties safe and secure. We will be checking for valid passes in vehicles parked at the Landings or the beach. Be sure that owner's name is printed on top.
CASH FLOW -- To help fund the projects that we will all benefit from, a motion was made that we hold an Association flea market/garage sale and donate the proceeds back to the Association. The motion was seconded and approved. Kent Helseth agreed to be the chairperson for the sale and Dave Stachowiak agreed to assist him. The sale is to be held July 5th and 6th from 10am to 4pm each day.
There was discussion relating to the Association dues, and the possibility of raising them to cover some of the costs that are coming up. It was the general consensus that raising the dues for ALL lots across the board would be a pretty heavy hit to those members owning multiple lots. We'd like to encourage members to own at least one adjoining lot to prevent overcrowding and future septic problems while increasing our membership income to pay for much needed property maintenance and repairs. There was a motion to raise the dues for
primary lots to $20; the dues on all secondary lots would remain $10 per lot.
Details will be set by the board. The motion was seconded and approved.
It was also discussed that we put out a newsletter in conjunction with the second billing that will be mailed in June, summarizing the minutes of the spring meeting and hopefully inciting interest in donations and/or fundraising. No motion was made nor votes taken on this topic.
New Business
ELECTIONS -
Kent Helseth was nominated and elected to the position of President. His 3-year term will expire in 2005.
Kathy Niss was nominated and elected to the position of Secretary. This 3-year term will expire in 2005.
There were three board member positions filled as follows:
Dave Stachowiak 2-year term to expire in 2004
Gene Guenther 2-year term to expire in 2004
Mary Flanagan 3-year term to expire in 2005
WELCOME COMMITTEE - Terry Valentine introduced the idea of having a small group to make new owners feel welcome and to help them know whom to call for their concerns. The welcome committee is composed as follows:
Ina Widman - chair
Kent Helseth
Terry Valentine
Joan Wells
Kate Amsbaugh
CRIME WATCH - Kent Helseth is willing to be a contact person for those who may not wish to contact authorities on their own (218)DRAG-BOY. The goal is to have sort of a neighbor-to-neighbor network. Barb Udean and Phil Hadammek will also be a part of this team.
Guest speaker
Chuck Erickson, President of the Windemere Lake and Landowners Assn., addressed the assembly and invited all who are interested to attend their meetings the first Thursday of the month from 9-llam at Camp Miller. He distributed that association's newsletter and also introduced the MN. Lakes Association, through whom he recommended we may find reduced insurance premiums. The last bit of advice Chuck had for our association was regarding the ongoing banter with the DNR. "Next time," he said, "Get it in writing!"
The meeting was adjourned by motion, second and a unanimous voice vote at 11:40 am.
Patricia Cornish, Secretary
Fall Meeting September 1, 2001
Bob McKnight, Vice President of the Association, called the meeting to order at 10:00 am.
(President Bill Widman was not attending.)
There were 23 Association members present including 6 board representatives.
The minutes from the Spring General meeting were read. There was a motion to accept the minutes as read,
the motion was seconded and the motion carried unanimously by voice vote.
The treasurer's report was read. There was a motion to accept the Treasurer's report as read,
the motion was seconded and the motion carried unanimously by voice vote.
Beginning balance at Spring meeting $1218.02
Dues received
3486.00
Expenses
Liability Insurance
1518.91
Dock Repair
165.00
Ebel Rental (Port-a-toilet)
224.98
Postage
237.64
Bank service charges
8.48
Balance as of 9-1-2001
$2529.0l
Discussion related to the insurance paid by the Association included the sharing that the liability
insurance covers only guests on our common properties. It does not cover injury or property damage
for Association members who are owners of this property.
A couple of the Board members are looking into alternative insurance carriers to see if there is
better coverage at a better rate. One issue is that we have no lifeguard at the beach.
Projects
Sturgeon Lake Boat Landing - Permit was Okayed by DNR to dig out 30 yards from landing area.
This work is needed to make the launch more usable. Approximately 7 people were contacted about that work.
No one has gotten back to Bob McKnight about doing the work. Call Bob if anyone knows of someone wanting
this work .
Sturgeon Lake Boat Landing - The adjoining property owner ripped down the fence belonging to the
Association and was going to put a driveway in crossing the Association property. That will not be allowed.
Property owner said she would have the fence replaced. If the work isn't done, the Association will
do the fence work and charge the expense back to the property owner. There may be a need for a survey
to verify lot line.
Beach - Work needed to dig out beach area and bring back sand to create a larger beach area.
Originally Okayed by DNR earlier this summer. Later that approval was retracted due to the
work at Edelweiss. Bob McKnight has contacted the DNR again. May be Okayed in the Spring.
Bids will be needed.
Beach - The hill on both ends of the tunnel is eroding. Work will need to be done on this.
Bids will be needed.
Rush Landing and Lot - A tree fell through the sign. It will be repaired for now.
This will be an agenda item at the Spring meeting for ideas to replace or renew the sign.
Rush Landing and Lot - The launch is getting bad. There needs to be about a yard of concrete to
keep the launch usable.
Rush Landing and Lot - Discussion included the following: Lot is larger than perceived.
It is approximately 280 X 400 feet. There is a problem with the roadside being used for littering
from people driving by. Some clean up has been done. Suggestions called for regarding the lot
included posting signs, clearing the area for parking, picnic area, clearing the brush. Association
members should take a good look at the area for more suggestions, input and consensus by the
Spring meeting
Docks - Docks are in pretty good shape. There is still some maintenance and upkeep needed.
The docks that were left in last winter held up very well.
Discussion related to the Board Meeting
Welcome committee for new property owners in the area. The purpose would be to meet new neighbors
and let them know about the area. This would include what things are allowed, not allowed and use
of common property.
Crime watch - Anyone wanting to be a part of a crime watch or help organize it would be welcome.
Besides the benefit of neighbors watching out for neighbors, there would be a possible benefit
in getting better help from the Sheriff's department.
Communications - Newsletter to be included with the Spring billing. Communication with the
sheriff's office was also discussed.
This discussion brought up the issue of ATVs and what can be done about them. It was brought
up that someone was caught in the beach/rec area and ticketed for trespassing by the Sheriff's
department. There is another case pending involving an ATV in the Association area.
There are laws both at the State level and the township level regarding ATV's. If interested,
contact the State at 1-888-646-6367 for a copy of the State of Minnesota ATV law and contact
Windemere Township for the local government's laws pertaining to the use and operation of ATVs.
Association Representative to Windemere Township meetings - Several association members attend township
meetings now regularly. It was discussed but no decision made at the board meeting that a report of any
actions or issues from the Windemere board meetings be given at the Association General meetings.
Clean-up and Recycling- Phil Hadammek has placed a trashcan on the beach side of the tunnel and will
haul any trash collected. This is experimental to see if it helps with cans, papers and other trash
left from those using the beach. He will get paid at the rate of $10 per month during the summer for
this work. If the trashcan becomes a place to dump garbage brought in from people in the area, this
will be revisited.
A Spring Clean-up day is planned for the Spring. Watch for a date, time, place and specifics
in the Spring newsletter.
Signs -The Beach/Rec area sign will be replaced probably by Spring. Sign at Rush Lake will be
repaired for now and will be further discussed at Spring meeting. The Hogan's Lane sign needs
to be repainted. Discussion included ideas for that sign. The consensus at the board meeting
was that it should say "Wild Acres" as an identifier to the area. Discussion at the fall meeting
ended with the same consensus. No vote was taken.
There is to be no signs posted on the Association properties without prior consent by the Association board.
Other discussion
Meeting Place for Association - The board is looking into an alternative meeting place for the Association
where weather would not be a deterrent to attendance. The YMCA Miller Camp will be the place for the
Spring meeting if the time and space needed by the Association is available. Another alternative
discussed would be the Windemere Town Hall. The meeting place will be included in the newsletter
going out with the Spring billing.
Unsafe use of Sturgeon Lake Launch - There have been two Association families using the boat landing
for partying and swimming. They continue to use that area after being talked to about the rules pertaining
to the use of that property. It was suggested that the Water Patrol be called to stop the unsafe swimming.
The Association can deny Association privileges to these families. This will be discussed at the Spring
meeting.
Board positions open - The present term for President will be up in the Spring.
There will also be three at-large board seats open as the current terms are expiring.
Anyone interested or knows someone who would be interested is encouraged to step forward.
Newsletter - Suggestions for the newsletter were solicited. No further ideas were forthcoming.
Help wanted - A need to have clean-up help was discussed. Currently Steve Cook's son is doing a good job.
The question was raised as to other kids that may be willing to help. None were immediately forthcoming.
Properties for sale - The suggestion was made that anyone knowing of property for sale in the Association
could be brought to the attention of a board member. Often there are people known to be looking for
property in the area.
The meeting was adjourned by motion, second and a unanimous voice vote at 11:25 am.
Respectfully submitted,
Terry Valentine for Patricia Cornish, Secretary
Meeting of Spring 2001
May 26, 2001
The meeting was called to order by the Association President, Bill Widman.
The Secretary's report was read and accepted.
The Treasurer's report was read and accepted.
There was some discussion regarding our dues set at $10 per lot.
This seemed excessive to some with multiple lots. A motion was made to keep dues at the current $10.
Seconded and Accepted.
Discussion was held regarding the motions made at the previous meeting,
specifically the decision to charge for extra car passes. The minutes indicated
that we would allow 2 passes per lot and charge $5.00 per additional. Everyone did
not remember exactly what the outcome of the fall meeting was. A motion was made to allow
3 passes per lot, and collect a $5.00 fee for each extra. Seconded and Accepted.
Discussion was held regarding the Sturgeon Lake Landing. A motion was made to spend up to $500 to have the landing dug out.
Seconded and Accepted.
The position of Vice President had been open since the fall.
Bob McKnight was elected to the post of Vice President.
The Treasurer, Janeann Muller, resigned effective at this meeting.
Bob Valentine was elected to the post of Treasurer.
There were also 2 new positions open for the Board. Steve Cook and Phil Hadammek
were elected to fill these slots.
The meeting was adjourned.
Meeting of
Fall
2000
The meeting was called to order at 10 AM.
Present were 17 members and all board members except Pres. Widman and Sally Joyce.
The treasures report was read and a motion was made and seconded to accept.
Old business:
1. Discussion was held about the docks and repair that was done on them. The old dock at Rush Lake was repaired and put in. It will be left in this winter as will the new dock at Rush Lake.
2. The large sign at the Sturgeon Lake boat launch was replaced.
3. Fencing project at the beach/rec area was completed
as authorized.
4. Trash had been left in the shed. A member volunteered to take it with him.
5. It was noted that our recently elected vice president had moved. It was in general consensus to leave the position open until spring.
The maintenance person would see to it that the docks were put away.
New business:
1. Organization of our meetings was discussed. It was suggested that:
a. The board meet approximately two weeks before the general meeting to discuss previous events and prepare meeting agenda. The board will meet again after a general meeting to address issues.
b. All meetings will follow Roberts rules of order.
c. Board will ok spending up to $500. All expenses/purchases (except payment of taxes and insurance) over $500 will require a majority vote of members in attendance at a general meeting.
d. Quorum for board decisions will be set at 60% of board members (and minimum of three board members) present.
e. Meeting notice will be posted one week prior to meeting at entrance to beach parking lot.
All above were accepted by general consensus. No objections were noted.
2. Passes were discussed. A motion was made, seconded, and passed which included the following:
a. Give out only two passes per lot with additional passes costing $5 each.
b. Passes will be printed with the following at the bottom:
Landowner name:___________________ Signature:___________________
c. Names must be legibly printed on passes to be valid.
3. Web Site: A motion was made, seconded, and passed to:
a. Post board members names including officers and job descriptions.
b. Mention web site on newsletter.
c. Post newsletter and meeting notes as provided by Secretary.
d. Post names of members that are delinquent by at least one year on dues as provided by Treasurer.
e. Post new township ordinances including: Blight, Pet, Garbage dumping, and Trespass ordinances.
4. Clean Up/Maintenance
a. motion made, seconded, and passed that maintenance person will carry out clean up and maintenance.
b. It was discussed: to allow up to $150/year paid hourly, and approved by board, VP, or President for normal maintenance and clean up. Major cleanup in spring and fall and as needed during summer. Replace notice box. Purchase recycle fill for Rush and Sturgeon Lake landings and beach/rec driveway and parking area. Water clean up at Rush Lake landing. Replace beach/rec sign.
5. Swimming area: It was discussed to:
a. extend shore area by means of brushing and trimming.
b. Get DNR ok to dig out.
c. Invite DNR to spring meeting.
d. Trim trees and plant grass seed
e. Permit to dig SL landing
6. Job descriptions: a motion was made, seconded, and passes to accept the following job descriptions for officers:
a. Secretary - Oversees all paperwork except that designated to others) including: newsletter, mailings and
post office box, printings, taking of meeting notes, putting up notice for meetings, preparing and giving secretary's report, and maintaining current list of member.
b. Treasurer - (in charge of monies) pays bills, makes deposits, signs checks, and prepares and gives treasurer's report.
c. Vice President - Stands in when President is absent and oversees common properties (including security, docks, buoys, fences, buildings, landscaping) and maintenance and improvements of said properties.
7. Association registration.
To resolve the continuing issue of the legality of the association especially in regard to demanding of dues payment, the following was put to motion, seconded, and passed: $150 maximum would be allowed for initial lawyer fees to determine our legal status. Up to $500 would be allowed for lawyer fees if lawyer could resolve the issue.
Motion was made, seconded, and passed to adjourn meeting.
Meeting of Spring 2000
May 27, 2000
The Spring meeting was called to order by the Association President, Bill Widman.
Treasurers report was read and accepted.
Our recently elected secretary had resigned and Pat Cornish was elected to the post of Secretary.
Board Members were elected as follows:
John Morris
Sally Joyce
Bob Valentine
Bob McKnight
Richard Handy
Discussion was held regarding water craft left unattended at the at the boat launches. It was reaffirmed that watercraft are not to be left unattended at the launches.
It was noted that violation of such rules is subject to owner being in bad standing and losing privileges of common properties.
Also craft may be impounded.
Discussion was held regarding pets on the common properties.
Noted was our rule stating pets are not allowed on the common properties.
Windemere Township rules where pets not on owners property must be under owners control at all times will apply.
Enforcement of our rule at boat landings may be overlooked if the animal is causing no problems, does no damage, and leaves no mess.
The rule that has been in force regarding dogs at the beach will remain - no
dogs are allowed.
A motion was made, seconded, and passed to have the sign at the Sturgeon Lake boat landing replaced. Bob McKnight will take care of this matter.
Discussion was held re: the cost of putting in and pulling out the docks. Also the new dock at Rush was supposed to be left in the lake and was taken out. The old dock there was damaged when removed. The old dock was to be taken to Joe Simbeck's for repair. A motion was made, seconded, and passed to pay for this.
It was noted that damage was done to the swimming dock by persons not authorized to be in that common area. Repair was authorized for the swimming docks.
Discussion was held regarding the change of street names.
The new street names will not go into effect with the local post office until later this year at which time we will be informed of our new street numbers.
The next meeting will be held Labor Day weekend on September 2, 2000 at 10 AM at the beach/recreation parking lot.
Meeting of Fall 99
1. VP Haile insisted that the fall meeting not be held. Much discussion was
had regarding the smaller number of people that attend the fall meetings as
compared to the spring meetings. It was brought to a vote and passed to maintain
the fall meeting and continue with the business at hand.
Some discussion was
also had as to the rules mentioning quorum requirements and whether those rules
apply to meeting votes on normal issues not involving changes in the bylaws.
2.
It was voted on to hire the surveyor to finish the job of surveying the beach/rec
area and the Rush Lake launch area to facilitate proper fencing.
2. It was
voted on to finish the fencing of the beach/rec area and a strip of fencing to
be installed to block the path that atv users had created on the hill at the
Rush launch area. $500 was allotted for surveyor's charges and fencing. Bob
McKnight will oversee this work.
3. It was voted on to pay the treasurer,
secretary, and maintenance person for their work.
4. It was discussed to
create a planning committee to study association problems. Their
findings/recommendations to be presented to the board and members. The planning
committee to be made up of two board members and two non-board members.
5.
It was again voted on to remove the broken dock at the Rush access and fix the
part that was fixable.
6. It was again announced that the board officers
names would be posted along with mailing address of the association and a phone
number contact.
The meeting notice was not put up for the last meeting and
was dually noted. The meeting sign will be put up for future meetings.
7. It
was discussed and approved to add Block and Lot numbers to the passes and to
limit the passes to three per lot. Any additional passes would require a $5
charge.
8. Action on the shelter at the rec area was moved to the Spring
2000 meeting.
Meeting of Spring 99:
We voted to postpone any further decisions on which bid to accept for the shelter at the swimming/recreation area until the fall meeting
It will be a roof supported by poles--the size has not yet been determined
Members are encouraged to obtain and bring bids for this project
Elected new board member officers
1. Bill Widman was re-elected President, Wallace Haile was elected Vice President, Jeannie Muller was re-elected treasurer, Dyann Hendrickson was elected secretary.
Two new board members were also elected: Greg Anderson and Bill
Flavell.
2. The condition of the old dock at the Rush Lake boat launch site was discussed. It was decided to look at the situation and fix it if it appeared to be cost efficient.
3. The condition of our public properties was discussed. It was stated by our president that the vice president was responsible for clean up, docks, etc.
4. Bob McKnight was accepted as the maintenance person.
5. Members aired concerns about having names of officers posted. It was determined that we would post names at
beach/rec area and on our website.
6. Fencing at the beach/rec area was discussed. It was determined to remove the old snow fence and replace it with new fencing. A list of volunteers was gathered to do this work. Bob McKnight would oversee this project. June 26th was set for this work.
Summer actions/events:
1. In planning the fence work, it was noted that the other fence that Orv had put up was not on our property. We obtained a surveyor to OK part of the fence work. The volunteers installed the fencing that we had purchased. Only VP Haile and one other volunteer did not show to help.
VP Haile later reported that Pres. Widman would not OK to finish the survey needed to finish the fencing nor the necessary additional fencing required. The completion of the fencing stalled until the fall meeting.
2. One evening in June, the new dock and the shed at the beach parking lot were damaged. It was reported that a group of youth that had a party at the beach parking lot did the damage. VP Haile had names, but had no progress to report on contacting the youth or the sheriff's dept. regarding compensation for damages or legal charges. Bob McKnight repaired the shed. The dock repair was done by our hired dock tender..
3. The township has passed a trash/blight ordnance. It will affect our area.
4. Bill
Flavell, a recently elected board member, passed away this past summer. His position will be filled in the spring.
4. Elections will also be held in the Spring for other board members.
5. VP Haile took no action on the broken dock at the Rush access.
6. Our previous dock handler was terminated due to a breech of contract situation.
He was replaced .
In 1998 we:
Purchased a new dock for the Rush Lake landing
Cleaned up our sign at Hogans Lane and County Road 46
Elected some new board members
Enjoyed a record turnout at the spring meeting
Voted to have a shelter built at the swimming/recreation area
Started a petition to pave North Star Drive
Hired a dock service to install and remove our docks
Started a Neighborhood Watch in co-ordination with the Pine County Sheriff
Encouraged the Windemere Township board to install laws regarding:
snowmobile and atv use
trespassing
trash dumping and storage
pet restrictions
These new laws were posted at the entrance to the
swimming/recreation area on Hogans Lane and on our web site
Other:
Windemere Township's old grader operator is back along with his washboard. There is a movement to have him replaced. There
are petitions circulating to sign.
The township holds its open board meeting on the first Thursday evening every month at 7:30 at the town hall on County Road 46
Building permits are required here. Call the local building inspector at 372-4003 Friday afternoons or Saturday mornings for more information.
Fire permits are required for open burning. They may be obtained at the Red Oak Inn.
Report violations of the new ordinances to the Pine County Sheriff or (only in the case of the ATV's) to the local game warden, Curt
Rossow, at 372-3694
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